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Billing, Cost, and Rate Clerks

Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.   (O'Net 43-3021.02)

Reported job titles:   Accounting Assistant, Accounting Clerk, Accounts Manager, Accounts Payable Clerk, Accounts Receivable Clerk, Administrative Assistant, Bill Checker, Bill Clerk, Bill of Lading Clerk, Bill of Materials Clerk (BOM Clerk), Biller, Billing and Accounting Staff Assistant, Billing Clerk, Billing Control Clerk, Billing Coordinator, Billing Manager, Billing Specialist, Billing Typist, Certified Coding Specialist, COD Clerk (Cash On Delivery Clerk), Contract Administrator, Cost Recorder, Demurrage Agent, Demurrage Clerk, Demurrage Worker, Deposit Clerk, Deposit Refund Clerk, Documentation Billing Clerk, Estimate Clerk, Evaluator, Fee Clerk, Foreign Clerk, Freight Rate Analyst, Freight Rate Clerk, Freight Rate Specialist, Insurance Coder, Insurance Rater, Insurance Specialist, Interline Clerk, Invoice Checker, Invoice Clerk, Invoice Control Clerk, Laundry Pricing Clerk, Medical Billing and Coding Specialist, Medical Billing Clerk, Medical Billing Coder, Medical Billing Specialist, Medical Coder, Medical Coding Specialist, Medical Insurance Biller, Medical Insurance Coder, Medical Reimbursement Specialist, Medical Voucher Clerk, Message and Delivery Service Pricer, Office Manager, Patient Financial Representative, Patient Service Representative, Personal Property Assessor, Policy Value Calculator, Posting Clerk, Price Lister, Pricer, Pricing Clerk, Principal Account Clerk, Rate Clerk, Rate Examiner, Rate Marker, Rate Reviewer, Rate Setter, Rater, Rating Clerk, Rating Examiner, Receipt and Report Clerk, Reconciliation Clerk, Revising Clerk, Sample Clerk, Securities Clerk, Services Clerk, Settlement Clerk, Spot Billing Clerk, Tax Clerk, Telegraph Service Rater, Toll Settlement Clerk, Toll Ticket Clerk, Tonnage Compilation Clerk, Traffic Rate Clerk, Traffic Rate Computer, Voucher Clerk, Wharfinger, Yard Demurrage Clerk
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    for Billing and Posting Clerks which includes:
                          - Statement Clerks
                          - Billing, Cost, and Rate Clerks
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     Location Pay
    Percentile Wages Average
    10% 25% 50%
    75% 90%
     Vermont Hourly $ 13.61   $ 16.05   $ 18.46   $ 21.71   $ 24.46   $ 18.75  
    Yearly $28,310   $33,390   $38,410   $45,150   $50,880   $39,000  
     Burlington-South Burlington, VT Metropolitan NECTA Hourly $ 13.98   $ 16.43   $ 19.27   $ 22.36   $ 24.62   $ 19.30  
    Yearly $29,080   $34,180   $40,070   $46,510   $51,200   $40,140  
     Southern Vermont Balance of State Hourly $ 11.55   $ 15.77   $ 17.80   $ 20.38   $ 24.24   $ 18.01  
    Yearly $24,030   $32,810   $37,010   $42,390   $50,430   $37,460  
     Northern Vermont Balance of State Hourly $ 13.99   $ 15.80   $ 17.73   $ 20.22   $ 24.32   $ 18.38  
    Yearly $29,100   $32,870   $36,880   $42,060   $50,590   $38,240  
    What are Percentile Wages?
    source: Occupational Employment Statistics, Vermont Labor Market Information, U.S. Bureau of Labor Statistics, released April 2018.

    Employment Trends
    for Billing and Posting Clerks which includes:
                                  - Statement Clerks
                                  - Billing, Cost, and Rate Clerks
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    Location Employment Annual % change
    Annual job openings
    (due to change and
    2016 2026
    Vermont 1,087 1,176 0.8% 119
    source: Employment Projections, Vermont Economic & Labor Market Information, in cooperation with U.S. Bureau of Labor Statistics, statewide estimates released July 2018.

    Industries of Employment
    for Billing and Posting Clerks which includes:
                                - Statement Clerks
                                - Billing, Cost, and Rate Clerks
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    Industry Percent of Total
    Ambulatory healthcare services 30.4%
    Hospitals; state, local, and private 9.0%
    Accounting, tax preparation, bookkeeping, and payroll services 8.2%
    Administrative and support services 8.0%
    Management of companies and enterprises 5.0%
    source: Employment Projections, U.S. Bureau of Labor Statistics, National Employment Matrix, released July 2018.

    for Billing, Cost, and Rate Clerks
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  • Verify accuracy of billing data and revise any errors.
  • Operate typing, adding, calculating, or billing machines.
  • Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
  • Review documents such as purchase orders, sales tickets, charge slips, or hospital records to compute fees or charges due.
  • Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods.
  • Keep records of invoices and support documents.
  • Resolve discrepancies in accounting records.
  • Type billing documents, shipping labels, credit memorandums, or credit forms, using typewriters or computers.
  • Contact customers to obtain or relay account information.
  • Compute credit terms, discounts, shipment charges, or rates for goods or services to complete billing documents.
    source: Occupational Information Network: Billing, Cost, and Rate Clerks  updated December 2004

    for Billing, Cost, and Rate Clerks
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  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  • Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
    source: Occupational Information Network: Billing, Cost, and Rate Clerks  updated December 2004

    for Billing, Cost, and Rate Clerks
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  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Speaking - Talking to others to convey information effectively.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
  • Time Management - Managing one's own time and the time of others.
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Service Orientation - Actively looking for ways to help people.
    source: Occupational Information Network: Billing, Cost, and Rate Clerks  updated June 2010

    for Billing, Cost, and Rate Clerks
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  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
  • Speech Clarity - The ability to speak clearly so others can understand you.
  • Speech Recognition - The ability to identify and understand the speech of another person.
  • Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
  • Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Near Vision - The ability to see details at close range (within a few feet of the observer).
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
    source: Occupational Information Network: Billing, Cost, and Rate Clerks  updated December 2004

    Work Activities
    for Billing, Cost, and Rate Clerks
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  • Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
  • Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.
  • Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.
  • Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
  • Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.
  • Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  • Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
    source: Occupational Information Network: Billing, Cost, and Rate Clerks  updated December 2004

    for Billing, Cost, and Rate Clerks
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  • Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
  • Enterprising - Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
    source: Occupational Information Network: Billing, Cost, and Rate Clerks  updated June 2008

    Work Styles
    for Billing, Cost, and Rate Clerks
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  • Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
  • Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Integrity - Job requires being honest and ethical.
  • Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Initiative - Job requires a willingness to take on responsibilities and challenges.
  • Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
  • Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
  • Self Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
  • Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.
  • Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
    source: Occupational Information Network: Billing, Cost, and Rate Clerks  updated December 2004

    State of Vermont License Information
    that may be required for Billing, Cost, and Rate Clerks
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    No state licenses listed for this occupation.

    Education and Training Requirements
    for Billing, Cost, and Rate Clerks
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  • Job Zone Three: Medium Preparation Needed
  • Education: Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
  • Training: Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
  • Experience: Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
    source: Occupational Information Network: Billing, Cost, and Rate Clerks  updated December 2004

    offering instructional programs related to Billing, Cost, and Rate Clerks
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    No school information for this occupation.

    Other Resources
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  • Labor Exchange Information
  • A source for occupational characteristics, such as age, gender, race, and years of education and an alternative source for occupational wage rates. Limited to people looking for jobs and the jobs advertised through VDOL Vermont Job Link.
  • Look for statewide information over the latest 12 months for Billing and Posting Clerks.
  • Occupational Outlook Handbook
  • The Occupational Outlook Handbook is a nationally recognized source of career information, designed to provide valuable assistance to individuals making decisions about their future work lives. Revised every two years, the Handbook describes what workers do on the job, working conditions, the training and education needed, earnings, and expected job prospects in a wide range of occupations.
    Go to Occupational Outlook Handbook
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    source: Occupational Information Network: Billing, Cost, and Rate Clerks 

 State of Vermont Department of Labor