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Payroll and Timekeeping Clerks

Compile and record employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.   (O'Net 43-3051.00)

 
Reported job titles:   Account Clerk, Accountant, Accounting Assistant, Accounting Clerk, Accounting Specialist, Accounting Technician, Attendance Clerk, Bonus Clerk, Bookkeeper, Checkman, Commission Clerk, Fiscal Technician, Flight Crew Scheduler, Flight Crew Time Clerk, Human Resource Director, Human Resources Administrative Assistant, Human Resources Assistant (HR Assistant), Human Resources Representative (HR Representative), Paymaster, Payroll Administrator, Payroll Analyst, Payroll and Benefits Specialist, Payroll Assistant, Payroll Associate, Payroll Bookkeeper, Payroll Clerk, Payroll Coordinator, Payroll Manager, Payroll Officer, Payroll Processor, Payroll Representative, Payroll Secretary, Payroll Specialist, Payroll Technician, Personnel and Payroll Technician, Personnel Assistant, Personnel Clerk, Personnel Scheduler, Personnel Technician, Piece Work Checker, Sign Out Clerk, Time and Attendance Clerk, Time Checker, Time Clerk, Time Recorder, Timekeeper, Wanigan Clerk
 
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    Wages
    for Payroll and Timekeeping Clerks
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     Location Pay
    Period
    2016
    Percentile Wages Average
    Wage
    10% 25% 50%
    Median
    75% 90%
     Vermont Hourly $ 15.13   $ 17.15   $ 20.19   $ 23.58   $ 28.08   $ 20.82  
    Yearly $31,470   $35,680   $41,980   $49,050   $58,410   $43,290  
     
     Burlington-South Burlington, VT Metropolitan NECTA Hourly $ 16.19   $ 18.43   $ 21.34   $ 24.15   $ 28.52   $ 21.47  
    Yearly $33,680   $38,340   $44,390   $50,220   $59,320   $44,650  
     
     Southern Vermont Balance of State Hourly $ 14.42   $ 16.99   $ 20.41   $ 23.73   $ 28.07   $ 20.62  
    Yearly $30,000   $35,340   $42,450   $49,360   $58,380   $42,890  
     
     Northern Vermont Balance of State Hourly $ 14.54   $ 16.27   $ 18.41   $ 21.91   $ 26.46   $ 20.18  
    Yearly $30,240   $33,850   $38,300   $45,570   $55,040   $41,980  
     
    What are Percentile Wages?
    source: Occupational Employment Statistics, Vermont Labor Market Information, U.S. Bureau of Labor Statistics, released April 2017.
     


    Employment Trends
    for Payroll and Timekeeping Clerks
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    Location Employment Annual % change
    (compounded)
    Annual job openings
    (due to growth and
    net replacements)
    2014 2024
    Vermont 463 438 -0.6% 12
    source: Employment Projections, Vermont Economic & Labor Market Information, in cooperation with U.S. Bureau of Labor Statistics, statewide estimates released July 2016.
     


    Industries of Employment
    for Payroll and Timekeeping Clerks
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    Industry Percent of Total
    2014
    Administrative and support services 9.3%
    Educational services; state, local, and private 8.3%
    Management of companies and enterprises 7.6%
    Accounting, tax preparation, bookkeeping, and payroll services 5.8%
    Local government, excluding education and hospitals 5.3%
    source: Employment Projections, U.S. Bureau of Labor Statistics, National Employment Matrix, released July 2016.
     


    Tasks
    for Payroll and Timekeeping Clerks
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  • Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
     
  • Process paperwork for new employees and enter employee information into the payroll system.
     
  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
     
  • Compute wages and deductions, and enter data into computers.
     
  • Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
     
  • Process and issue employee paychecks and statements of earnings and deductions.
     
  • Keep track of leave time, such as vacation, personal, and sick leave, for employees.
     
  • Compile employee time, production, and payroll data from time sheets and other records.
     
  • Distribute and collect timecards each pay period.
     
  • Issue and record adjustments to pay related to previous errors or retroactive increases.
     
    source: Occupational Information Network: Payroll and Timekeeping Clerks  updated June 2009
     


    Knowledge
    for Payroll and Timekeeping Clerks
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  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
     
  • Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
     
  • Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
     
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
     
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
     
  • Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
     
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
     
  • Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
     
    source: Occupational Information Network: Payroll and Timekeeping Clerks  updated June 2009
     


    Skills
    for Payroll and Timekeeping Clerks
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  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
     
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
     
  • Speaking - Talking to others to convey information effectively.
     
  • Time Management - Managing one's own time and the time of others.
     
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
     
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
     
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
     
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
     
    source: Occupational Information Network: Payroll and Timekeeping Clerks  updated June 2010
     


    Abilities
    for Payroll and Timekeeping Clerks
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  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
     
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
     
  • Near Vision - The ability to see details at close range (within a few feet of the observer).
     
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
     
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
     
  • Speech Clarity - The ability to speak clearly so others can understand you.
     
  • Speech Recognition - The ability to identify and understand the speech of another person.
     
  • Mathematical Reasoning - The ability to choose the right mathematical methods or formulas to solve a problem.
     
  • Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
     
  • Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
     
    source: Occupational Information Network: Payroll and Timekeeping Clerks  updated June 2009
     


    Work Activities
    for Payroll and Timekeeping Clerks
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  • Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
     
  • Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
     
  • Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
     
  • Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
     
  • Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.
     
  • Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
     
  • Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.
     
  • Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.
     
  • Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
     
  • Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.
     
    source: Occupational Information Network: Payroll and Timekeeping Clerks  updated June 2009
     


    Interests
    for Payroll and Timekeeping Clerks
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  • Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
     
    source: Occupational Information Network: Payroll and Timekeeping Clerks  updated June 2008
     


    Work Styles
    for Payroll and Timekeeping Clerks
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  • Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
     
  • Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
     
  • Integrity - Job requires being honest and ethical.
     
  • Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
     
  • Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
     
  • Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
     
  • Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
     
  • Self Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
     
  • Initiative - Job requires a willingness to take on responsibilities and challenges.
     
  • Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.
     
    source: Occupational Information Network: Payroll and Timekeeping Clerks  updated June 2009
     


    State of Vermont License Information
    that may be required for Payroll and Timekeeping Clerks
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    No state licenses listed for this occupation.
     


    Education and Training Requirements
    for Payroll and Timekeeping Clerks
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  • Job Zone Two: Some Preparation Needed
  •  
  • Education: These occupations usually require a high school diploma.
  •  
  • Training: Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
  •  
  • Experience: Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
  •  
    source: Occupational Information Network: Payroll and Timekeeping Clerks  updated June 2009
     


    Schools
    offering instructional programs related to Payroll and Timekeeping Clerks
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      Related Instructional Programs
     
    • Accounting Technology/Technician and Bookkeeping.
     
     Search for schools offering these programs at
     
     
     
    source: National Center for Education Statistics 2000 Classification of Instructional Programs .
     


    Other Resources
    for Payroll and Timekeeping Clerks
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  • Labor Exchange Information
  • A source for occupational characteristics, such as age, gender, race, and years of education and an alternative source for occupational wage rates. Limited to people looking for jobs and the jobs advertised through VDOL Vermont Job Link.
  • Look for statewide information over the latest 12 months for Payroll and Timekeeping Clerks.
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  • Occupational Outlook Handbook
  • The Occupational Outlook Handbook is a nationally recognized source of career information, designed to provide valuable assistance to individuals making decisions about their future work lives. Revised every two years, the Handbook describes what workers do on the job, working conditions, the training and education needed, earnings, and expected job prospects in a wide range of occupations.
    Go to Occupational Outlook Handbook
    Handbook occupations related to Payroll and Timekeeping Clerks :
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    Related Occupations
    Occupations with skill requirements similar to Payroll and Timekeeping Clerks
    Back to Top
     
     
  • Bill and Account Collectors
  •  
  • Bookkeeping, Accounting, and Auditing Clerks
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  • Human Resources Assistants, Except Payroll and Timekeeping
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  • Insurance Claims Clerks
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  • Loan Interviewers and Clerks
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  • Office Clerks, General
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  • Receptionists and Information Clerks
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  • Tax Preparers
  •  
    source: Occupational Information Network: Payroll and Timekeeping Clerks 
     

     
     
     
    Vermont.gov State of Vermont Department of Labor