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File Clerks

File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.   (O'Net 43-4071.00)

 
Reported job titles:   Admissions Clerk, Blueprint Clerk, Brand Recorder, Card Filer, Claims Clerk, Classification Clerk, Clerk, Computer Aide, Computer Tape Librarian, Credit Card Clerk, Cut File Clerk, Cut Filer, Death Surveys Coder, Document Clerk, Document Coordinator, Documentation Specialist, Enrollment Clerk, Enrollment Specialist, File Clerk, File Keeper, Filer, Fingerprint Clerk, History Card Clerk, Human Resources Assistant (HR Assistant), Imaging Clerk, Import Export Clerk, Index Clerk, Indexer, Intelligence Clerk, Invoice Coder, Kardex Clerk, Keyboarding Clerk, Librarian, Line Assigner, Lister, Manufacturing Clerk, Map Clerk, Medical Records Clerk, Medical Records Coder, Morgue Keeper, Morgue Librarian, Office Assistant, Police Records Clerk, Pre Coder, Record Clerk, Record Filing Clerk, Record Keeper, Records Clerk, Records Custodian, Support Technician, Tape Librarian
 
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    Career Video
    related to File Clerks
    Business, Management and Administration photo Business, Management and Administration
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    Wages
    for File Clerks
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     Location Pay
    Period
    2016
    Percentile Wages Average
    Wage
    10% 25% 50%
    Median
    75% 90%
     Vermont Hourly $ 10.51   $ 11.81   $ 13.90   $ 17.03   $ 19.52   $ 14.71  
    Yearly $21,860   $24,560   $28,900   $35,420   $40,600   $30,600  
     
     Burlington-South Burlington, VT Metropolitan NECTA Hourly $ 10.60   $ 12.56   $ 15.41   $ 18.25   $ 19.87   $ 15.37  
    Yearly $22,060   $26,120   $32,060   $37,950   $41,330   $31,970  
     
     Southern Vermont Balance of State Hourly $ 10.23   $ 10.96   $ 12.20   $ 14.63   $ 17.78   $ 13.37  
    Yearly $21,270   $22,800   $25,370   $30,430   $36,980   $27,800  
     
     Northern Vermont Balance of State Hourly $ 11.73   $ 12.77   $ 14.22   $ 17.08   $ 21.97   $ 15.49  
    Yearly $24,400   $26,570   $29,580   $35,520   $45,690   $32,220  
     
    What are Percentile Wages?
    source: Occupational Employment Statistics, Vermont Labor Market Information, U.S. Bureau of Labor Statistics, released April 2017.
     


    Employment Trends
    for File Clerks
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    Location Employment Annual % change
    (compounded)
    Annual job openings
    (due to growth and
    net replacements)
    2014 2024
    Vermont 485 453 -0.7% 10
    source: Employment Projections, Vermont Economic & Labor Market Information, in cooperation with U.S. Bureau of Labor Statistics, statewide estimates released July 2016.
     


    Industries of Employment
    for File Clerks
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    Industry Percent of Total
    2014
    Ambulatory healthcare services 18.9%
    Administrative and support services 11.6%
    Legal services 9.4%
    Local government, excluding education and hospitals 9.2%
    Hospitals; state, local, and private 6.5%
    source: Employment Projections, U.S. Bureau of Labor Statistics, National Employment Matrix, released July 2016.
     


    Tasks
    for File Clerks
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  • Keep records of materials filed or removed, using logbooks or computers.
     
  • Add new material to file records or create new records as necessary.
     
  • Perform general office duties such as typing, operating office machines, and sorting mail.
     
  • Track materials removed from files to ensure that borrowed files are returned.
     
  • Gather materials to be filed from departments or employees.
     
  • Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
     
  • Find and retrieve information from files in response to requests from authorized users.
     
  • Scan or read incoming materials to determine how and where they should be classified or filed.
     
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
     
  • Assign and record or stamp identification numbers or codes to index materials for filing.
     
    source: Occupational Information Network: File Clerks  updated July 2004
     


    Knowledge
    for File Clerks
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  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
     
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
     
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
     
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
     
  • Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
     
    source: Occupational Information Network: File Clerks  updated July 2004
     


    Skills
    for File Clerks
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  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
     
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
     
  • Speaking - Talking to others to convey information effectively.
     
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
     
  • Time Management - Managing one's own time and the time of others.
     
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
     
    source: Occupational Information Network: File Clerks  updated June 2010
     


    Abilities
    for File Clerks
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  • Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
     
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
     
  • Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways.
     
  • Near Vision - The ability to see details at close range (within a few feet of the observer).
     
  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
     
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
     
  • Perceptual Speed - The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.
     
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
     
  • Flexibility of Closure - The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.
     
  • Speech Clarity - The ability to speak clearly so others can understand you.
     
    source: Occupational Information Network: File Clerks  updated July 2004
     


    Work Activities
    for File Clerks
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  • Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
     
  • Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
     
  • Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.
     
  • Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.
     
  • Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
     
  • Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
     
  • Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
     
  • Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
     
  • Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
     
  • Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.
     
    source: Occupational Information Network: File Clerks  updated July 2004
     


    Interests
    for File Clerks
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  • Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
     
  • Realistic - Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.
     
    source: Occupational Information Network: File Clerks  updated June 2008
     


    Work Styles
    for File Clerks
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  • Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
     
  • Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
     
  • Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
     
  • Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
     
  • Integrity - Job requires being honest and ethical.
     
  • Initiative - Job requires a willingness to take on responsibilities and challenges.
     
  • Innovation - Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.
     
  • Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
     
  • Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
     
  • Self Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
     
    source: Occupational Information Network: File Clerks  updated July 2004
     


    State of Vermont License Information
    that may be required for File Clerks
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    No state licenses listed for this occupation.
     


    Education and Training Requirements
    for File Clerks
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  • Job Zone Three: Medium Preparation Needed
  •  
  • Education: Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
  •  
  • Training: Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
  •  
  • Experience: Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
  •  
    source: Occupational Information Network: File Clerks  updated July 2004
     


    Schools
    offering instructional programs related to File Clerks
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    No school information for this occupation.
     


    Other Resources
    for File Clerks
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  • Labor Exchange Information
  • A source for occupational characteristics, such as age, gender, race, and years of education and an alternative source for occupational wage rates. Limited to people looking for jobs and the jobs advertised through VDOL Vermont Job Link.
  • Look for statewide information over the latest 12 months for File Clerks.
  •  
  • Occupational Outlook Handbook
  • The Occupational Outlook Handbook is a nationally recognized source of career information, designed to provide valuable assistance to individuals making decisions about their future work lives. Revised every two years, the Handbook describes what workers do on the job, working conditions, the training and education needed, earnings, and expected job prospects in a wide range of occupations.
    Go to Occupational Outlook Handbook
    Handbook occupations related to File Clerks :
  • Information Clerks
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    Related Occupations
    Occupations with skill requirements similar to File Clerks
    Back to Top
     
     
  • Billing, Cost, and Rate Clerks
  •  
  • Bookkeeping, Accounting, and Auditing Clerks
  •  
  • Inspectors, Testers, Sorters, Samplers, and Weighers
  •  
  • Laundry and Dry-Cleaning Workers
  •  
  • Legal Secretaries
  •  
  • Library Assistants, Clerical
  •  
  • Mail Clerks and Mail Machine Operators, Except Postal Service
  •  
  • Marking Clerks
  •  
  • Medical Records and Health Information Technicians
  •  
  • Receptionists and Information Clerks
  •  
    source: Occupational Information Network: File Clerks 
     

     
     
     
    Vermont.gov State of Vermont Department of Labor