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Human Resources Assistants, Except Payroll and Timekeeping

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.   (O'Net 43-4161.00)

 
Reported job titles:   Administrative Assistant, Agent-Contract Clerk, Assignment Clerk, Benefits Administrator, Benefits Clerk, Benefits Coordinator, Civil Service Clerk, Civil Service Worker, Compensation and Benefits Technician, Employment Assistant, Employment Clerk, Employment Specialist, Enrollment Specialist, Human Resource Specialist, Human Resources Administrative Assistant, Human Resources Administrator, Human Resources Analyst (HR Analyst), Human Resources Assistant (HR Assistant), Human Resources Associate (HR Associate), Human Resources Clerk (HR Clerk), Human Resources Consultant (HR Consultant), Human Resources Coordinator (HR Coordinator), Human Resources Information Systems Administrator (HRIS Administrator), Human Resources Recruiter (HR Recruiter), Human Resources Representative (HR Representative), Human Resources Specialist (HR Specialist), Human Resources Technician (HR Technician), Identification Clerk, Personnel Aide, Personnel Analyst, Personnel Assistant, Personnel Associate, Personnel Clerk, Personnel Officer, Personnel Services Specialist, Personnel System Manager, Personnel Technician, Staffing and Assignments Coordinator, Temporary Help Agency Referral Clerk, Time Study Clerk, Workers Compensation Coordinator
 
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  • Wages
  • Employment Trends
  • Industries of Employment
  • Tasks
  • Knowledge
  • Skills
  • Abilities
  • Work Activities
  • Interests
  • Work Styles
  • License Information
  • Education & Training Requirements
  • Schools
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    Business, Management and Administration photo Business, Management and Administration
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    Wages
    for Human Resources Assistants, Except Payroll and Timekeeping
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     Location Pay
    Period
    2016
    Percentile Wages Average
    Wage
    10% 25% 50%
    Median
    75% 90%
     Vermont Hourly $ 13.30   $ 16.48   $ 19.06   $ 22.62   $ 26.44   $ 20.09  
    Yearly $27,670   $34,280   $39,640   $47,040   $54,990   $41,790  
     
     Burlington-South Burlington, VT Metropolitan NECTA Hourly $ 15.73   $ 17.33   $ 19.66   $ 23.10   $ 26.46   $ 20.37  
    Yearly $32,720   $36,040   $40,890   $48,050   $55,030   $42,360  
     
     Southern Vermont Balance of State Hourly $ 11.15   $ 13.67   $ 17.36   $ 21.36   $ 25.44   $ 17.76  
    Yearly $23,200   $28,430   $36,120   $44,430   $52,910   $36,950  
     
    What are Percentile Wages?
    source: Occupational Employment Statistics, Vermont Labor Market Information, U.S. Bureau of Labor Statistics, released April 2017.
     


    Employment Trends
    for Human Resources Assistants, Except Payroll and Timekeeping
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    Location Employment Annual % change
    (compounded)
    Annual job openings
    (due to growth and
    net replacements)
    2014 2024
    Vermont 171 167 -0.2% 2
    source: Employment Projections, Vermont Economic & Labor Market Information, in cooperation with U.S. Bureau of Labor Statistics, statewide estimates released July 2016.
     


    Industries of Employment
    for Human Resources Assistants, Except Payroll and Timekeeping
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    Industry Percent of Total
    2014
    Administrative and support services 9.0%
    Educational services; state, local, and private 8.3%
    Federal government, all industries 8.2%
    General merchandise stores 8.2%
    Management of companies and enterprises 7.3%
    source: Employment Projections, U.S. Bureau of Labor Statistics, National Employment Matrix, released July 2016.
     


    Tasks
    for Human Resources Assistants, Except Payroll and Timekeeping
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  • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
     
  • Explain company personnel policies, benefits, and procedures to employees or job applicants.
     
  • Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
     
  • Gather personnel records from other departments or employees.
     
  • Examine employee files to answer inquiries and provide information for personnel actions.
     
  • Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
     
  • Compile and prepare reports and documents pertaining to personnel activities.
     
  • Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
     
  • Process and review employment applications to evaluate qualifications or eligibility of applicants.
     
  • Arrange for advertising or posting of job vacancies, and notify eligible workers of position availability.
     
    source: Occupational Information Network: Human Resources Assistants, Except Payroll and Timekeeping  updated June 2009
     


    Knowledge
    for Human Resources Assistants, Except Payroll and Timekeeping
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  • Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
     
  • Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
     
  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
     
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
     
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
     
  • Communications and Media - Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
     
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
     
  • Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
     
  • Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
     
  • Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
     
    source: Occupational Information Network: Human Resources Assistants, Except Payroll and Timekeeping  updated June 2009
     


    Skills
    for Human Resources Assistants, Except Payroll and Timekeeping
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  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
     
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
     
  • Speaking - Talking to others to convey information effectively.
     
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
     
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
     
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
     
  • Service Orientation - Actively looking for ways to help people.
     
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
     
  • Time Management - Managing one's own time and the time of others.
     
  • Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
     
    source: Occupational Information Network: Human Resources Assistants, Except Payroll and Timekeeping  updated June 2010
     


    Abilities
    for Human Resources Assistants, Except Payroll and Timekeeping
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  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
     
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
     
  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
     
  • Near Vision - The ability to see details at close range (within a few feet of the observer).
     
  • Speech Clarity - The ability to speak clearly so others can understand you.
     
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
     
  • Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
     
  • Speech Recognition - The ability to identify and understand the speech of another person.
     
  • Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
     
  • Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
     
    source: Occupational Information Network: Human Resources Assistants, Except Payroll and Timekeeping  updated June 2009
     


    Work Activities
    for Human Resources Assistants, Except Payroll and Timekeeping
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  • Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
     
  • Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
     
  • Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
     
  • Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
     
  • Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.
     
  • Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
     
  • Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.
     
  • Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
     
  • Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.
     
  • Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
     
    source: Occupational Information Network: Human Resources Assistants, Except Payroll and Timekeeping  updated June 2009
     


    Interests
    for Human Resources Assistants, Except Payroll and Timekeeping
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  • Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
     
  • Enterprising - Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
     
    source: Occupational Information Network: Human Resources Assistants, Except Payroll and Timekeeping  updated June 2008
     


    Work Styles
    for Human Resources Assistants, Except Payroll and Timekeeping
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  • Integrity - Job requires being honest and ethical.
     
  • Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
     
  • Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
     
  • Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
     
  • Initiative - Job requires a willingness to take on responsibilities and challenges.
     
  • Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.
     
  • Concern for Others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
     
  • Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
     
  • Self Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
     
  • Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
     
    source: Occupational Information Network: Human Resources Assistants, Except Payroll and Timekeeping  updated June 2009
     


    State of Vermont License Information
    that may be required for Human Resources Assistants, Except Payroll and Timekeeping
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    No state licenses listed for this occupation.
     


    Education and Training Requirements
    for Human Resources Assistants, Except Payroll and Timekeeping
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  • Job Zone Three: Medium Preparation Needed
  •  
  • Education: Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
  •  
  • Training: Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
  •  
  • Experience: Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
  •  
    source: Occupational Information Network: Human Resources Assistants, Except Payroll and Timekeeping  updated June 2009
     


    Schools
    offering instructional programs related to Human Resources Assistants, Except Payroll and Timekeeping
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    No school information for this occupation.
     


    Other Resources
    for Human Resources Assistants, Except Payroll and Timekeeping
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  • Labor Exchange Information
  • A source for occupational characteristics, such as age, gender, race, and years of education and an alternative source for occupational wage rates. Limited to people looking for jobs and the jobs advertised through VDOL Vermont Job Link.
  • Look for statewide information over the latest 12 months for Human Resources Assistants, Except Payroll and Timekeeping.
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  • Occupational Outlook Handbook
  • The Occupational Outlook Handbook is a nationally recognized source of career information, designed to provide valuable assistance to individuals making decisions about their future work lives. Revised every two years, the Handbook describes what workers do on the job, working conditions, the training and education needed, earnings, and expected job prospects in a wide range of occupations.
    Go to Occupational Outlook Handbook
    Handbook occupations related to Human Resources Assistants, Except Payroll and Timekeeping :
  • Information Clerks
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    Related Occupations
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  • Eligibility Interviewers, Government Programs
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  • Executive Secretaries and Executive Administrative Assistants
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  • Insurance Claims Clerks
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    source: Occupational Information Network: Human Resources Assistants, Except Payroll and Timekeeping 
     

     
     
     
    Vermont.gov State of Vermont Department of Labor