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Legal Secretaries

Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.   (O'Net 43-6012.00)

 
Reported job titles:   Accredited Legal Secretary, Administrative Assistant, Certified Legal Secretary Specialist, Confidential Secretary, District Court Administrator, Executive Secretary, Judicial Administrative Assistant, Law Secretary, Legal Administrative Assistant, Legal Administrative Secretary, Legal Assistant, Legal Secretary, Litigation Assistant, Litigation Legal Secretary, Litigation Secretary, Magistrate Assistant, Paralegal, Paralegal Secretary, Secretary
 
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  • Wages
  • Employment Trends
  • Industries of Employment
  • Tasks
  • Knowledge
  • Skills
  • Abilities
  • Work Activities
  • Interests
  • Work Styles
  • License Information
  • Education & Training Requirements
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    Career Video
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    Wages
    for Legal Secretaries
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     Location Pay
    Period
    2016
    Percentile Wages Average
    Wage
    10% 25% 50%
    Median
    75% 90%
     Vermont Hourly $ 13.61   $ 16.38   $ 21.11   $ 24.71   $ 29.08   $ 20.91  
    Yearly $28,300   $34,080   $43,910   $51,390   $60,490   $43,480  
     
     Burlington-South Burlington, VT Metropolitan NECTA Hourly $ 18.50   $ 21.95   $ 26.26   $ 29.20   $ 30.97   $ 25.25  
    Yearly $38,480   $45,650   $54,620   $60,740   $64,410   $52,530  
     
     Northern Vermont Balance of State Hourly $ 16.35   $ 18.28   $ 21.05   $ 23.35   $ 24.94   $ 20.85  
    Yearly $34,010   $38,030   $43,780   $48,560   $51,880   $43,370  
     
    What are Percentile Wages?
    source: Occupational Employment Statistics, Vermont Labor Market Information, U.S. Bureau of Labor Statistics, released April 2017.
     


    Employment Trends
    for Legal Secretaries
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    Location Employment Annual % change
    (compounded)
    Annual job openings
    (due to growth and
    net replacements)
    2014 2024
    Vermont 254 238 -0.6% 3
    source: Employment Projections, Vermont Economic & Labor Market Information, in cooperation with U.S. Bureau of Labor Statistics, statewide estimates released July 2016.
     


    Industries of Employment
    for Legal Secretaries
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    Industry Percent of Total
    2014
    Legal services 84.0%
    Local government, excluding education and hospitals 5.5%
    State government, excluding education and hospitals 4.1%
    Insurance carriers and related activities 1.3%
    Administrative and support services 1.1%
    source: Employment Projections, U.S. Bureau of Labor Statistics, National Employment Matrix, released July 2016.
     


    Tasks
    for Legal Secretaries
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  • Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
     
  • Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
     
  • Receive and place telephone calls.
     
  • Organize and maintain law libraries, documents, and case files.
     
  • Schedule and make appointments.
     
  • Make photocopies of correspondence, documents, and other printed matter.
     
  • Assist attorneys in collecting information such as employment, medical, and other records.
     
  • Draft and type office memos.
     
  • Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
     
  • Prepare and distribute invoices to bill clients or pay account expenses.
     
    source: Occupational Information Network: Legal Secretaries  updated June 2010
     


    Knowledge
    for Legal Secretaries
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  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
     
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
     
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
     
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
     
  • Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
     
  • Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
     
    source: Occupational Information Network: Legal Secretaries  updated June 2010
     


    Skills
    for Legal Secretaries
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  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
     
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
     
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
     
  • Speaking - Talking to others to convey information effectively.
     
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
     
  • Coordination - Adjusting actions in relation to others' actions.
     
  • Time Management - Managing one's own time and the time of others.
     
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
     
    source: Occupational Information Network: Legal Secretaries  updated June 2010
     


    Abilities
    for Legal Secretaries
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  • Written Comprehension - The ability to read and understand information and ideas presented in writing.
     
  • Near Vision - The ability to see details at close range (within a few feet of the observer).
     
  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
     
  • Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
     
  • Speech Recognition - The ability to identify and understand the speech of another person.
     
  • Written Expression - The ability to communicate information and ideas in writing so others will understand.
     
  • Speech Clarity - The ability to speak clearly so others can understand you.
     
  • Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
     
  • Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways.
     
  • Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
     
    source: Occupational Information Network: Legal Secretaries  updated June 2010
     


    Work Activities
    for Legal Secretaries
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  • Interacting With Computers - Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
     
  • Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work.
     
  • Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
     
  • Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
     
  • Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
     
  • Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
     
  • Communicating with Persons Outside Organization - Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
     
  • Establishing and Maintaining Interpersonal Relationships - Developing constructive and cooperative working relationships with others, and maintaining them over time.
     
  • Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
     
  • Updating and Using Relevant Knowledge - Keeping up-to-date technically and applying new knowledge to your job.
     
    source: Occupational Information Network: Legal Secretaries  updated June 2010
     


    Interests
    for Legal Secretaries
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  • Conventional - Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
     
  • Enterprising - Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.
     
    source: Occupational Information Network: Legal Secretaries  updated June 2008
     


    Work Styles
    for Legal Secretaries
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  • Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
     
  • Integrity - Job requires being honest and ethical.
     
  • Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
     
  • Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
     
  • Self Control - Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
     
  • Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.
     
  • Initiative - Job requires a willingness to take on responsibilities and challenges.
     
  • Independence - Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
     
  • Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.
     
  • Achievement/Effort - Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks.
     
    source: Occupational Information Network: Legal Secretaries  updated June 2010
     


    State of Vermont License Information
    that may be required for Legal Secretaries
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    No state licenses listed for this occupation.
     


    Education and Training Requirements
    for Legal Secretaries
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  • Job Zone Three: Medium Preparation Needed
  •  
  • Education: Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
  •  
  • Training: Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
  •  
  • Experience: Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
  •  
    source: Occupational Information Network: Legal Secretaries  updated June 2010
     


    Schools
    offering instructional programs related to Legal Secretaries
    Back to Top
     
      Related Instructional Programs
     
    • Legal Administrative Assistant/Secretary.
     
     Search for schools offering these programs at
     
     
     
    source: National Center for Education Statistics 2000 Classification of Instructional Programs .
     


    Other Resources
    for Legal Secretaries
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  • Labor Exchange Information
  • A source for occupational characteristics, such as age, gender, race, and years of education and an alternative source for occupational wage rates. Limited to people looking for jobs and the jobs advertised through VDOL Vermont Job Link.
  • Look for statewide information over the latest 12 months for Legal Secretaries.
  •  
  • Occupational Outlook Handbook
  • The Occupational Outlook Handbook is a nationally recognized source of career information, designed to provide valuable assistance to individuals making decisions about their future work lives. Revised every two years, the Handbook describes what workers do on the job, working conditions, the training and education needed, earnings, and expected job prospects in a wide range of occupations.
    Go to Occupational Outlook Handbook
    Handbook occupations related to Legal Secretaries :
  • Secretaries and Administrative Assistants
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    Related Occupations
    Occupations with skill requirements similar to Legal Secretaries
    Back to Top
     
     
  • Billing, Cost, and Rate Clerks
  •  
  • Bookkeeping, Accounting, and Auditing Clerks
  •  
  • Executive Secretaries and Executive Administrative Assistants
  •  
  • Human Resources Assistants, Except Payroll and Timekeeping
  •  
  • Insurance Claims Clerks
  •  
  • Insurance Policy Processing Clerks
  •  
  • Medical Records and Health Information Technicians
  •  
  • Paralegals and Legal Assistants
  •  
  • Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
  •  
    source: Occupational Information Network: Legal Secretaries 
     

     
     
     
    Vermont.gov State of Vermont Department of Labor